Swim Meets
Encore requires parent participation at all meets including Time Trials and at Championships.
START TIME:
The Pool opens for warm-ups at 7am, with the official meet start time of 8:00am. If Swimmers plan to warm up, Home meet warmups run from 7-7:25am, and 7:30-7:50am for away meets. Swimmers must come prior to the start of the meet to warm up, and checked in with their coach at least 30 minutes prior to the start or they will not be allowed/assigned to swim in a relay.
Swimmers and parents must check-in at the designated Encore area upon their arrival at the meet. This is essential so that the coaches know that their relay teams are in place and the Committee Chairs know that their workers are there to cover their shifts.
Upon sign-in or prior to arriving, please write in permanent marker your child's Event, Heat & Lane on their arm. This helps them know when to swim, and helps our organizers know where they should be in line, making the event move along more smoothly. Rubbing on sunscreen helps remove the ink after the meet. You can also download Swimtopia for your swimmer's events.
After warmups, there will be a coach's meeting with the team at 7:55am outside of the girls locker room area for home meets. National anthem will be at 8am to kick off the meet.
Meets usually finish between 1:00 and 2:00 p.m. Please DO NOT leave before the meet is over, as we need swimmers for the free-style relays. If your child is scheduled to swim on a relay team and he/she leaves, we have to forfeit that relay team, which affects 3 other swimmers on the team. Please keep in mind the excitement of the other swimmers & the swim team.
Please make sure you clean your area at a swim meet – we are guests at all of these pools (including Encore) and we need to represent our team properly.
Coaches must be notified by Monday before a meet if your child cannot swim. They need to put together relay teams and this information is vital to the coaches and their teammates. For any last minute changes due to an emergency, please contact the Data Entry Committee Chair.
Swimmers are required to swim in at least two regular meets in order to swim at Championships.
There will be a time trial on the first Saturday in June from 7:00am to 11:00am. This is essential for team members to attend. It’s a chance for both parents and swimmers to find out how a meet is run. This is where swimmers will be doing practice races to get their seed times. Swimmers aging up to the 11-12 age group should attend this practice meet to get seed times on your 50 yards events or you will start with a No Time. **Every Swimmer NEEDS a time for ALL strokes**
SWIM MEET EVENTS
The events at the meet are held in the following order:
- Medley Relay
- Butterfly
- Backstroke
- 50-yard Freestyle
- Individual Medley
- Breaststroke
- Freestyle
- Freestyle Relay
Swimmers can participate in up to three events per meet. The coaches will determine relays.
Swimmers must sign-up for events on the Tuesday before a meet.
If you are unsure whether you will be at a meet – please sign-up for events anyway, it is much easier to scratch a swimmer from a meet than to add the swimmer at the meet. If you do not sign up, your swimmer cannot swim.
Plan to swim the events that you are signed up for. Do not try to change your events at the meet. This causes huge problems with the clerk of the course, timers and the computer table and will not be accepted.
WHAT TO BRING: Most families will setup a home base with their swimmer(s) when they arrive in the morning. You are welcome to bring towels, chairs, tents, and anything that will make the swim meet down time enjoyable. Please don't forget sunscreen, and often families will bring games, food (snacks and/or lunch) and 1-2 towels. The Snack table will be open, and Pizza will be sold around lunchtime.
RIBBONS
Swimmers receive ribbons for participating in the swim events. Ribbons are given out for 1st though 8th place, (scoring is 1st thru 6th place). Participation ribbons will be given for those placing 9th or higher. Improved time ribbons will be given instead of the participant ribbon when there is an improved time. If there is an improved time for someone placing 1st through 8th, the placing ribbon will be stamped with an improved time.
Relay events will receive placing ribbons for 1st through 3rd place.
Ribbons will not be given out at a meet. They may be picked up in your folder in the File Box on the Tuesday after a meet.
SCORING:
Dual Meets:
Individual Events
a. First place- 7 points
b. Second place- 5 points
c. Third place- 4 points
d. Fourth place- 3 points
e. Fifth place- 2 points
f. Sixth place- 1 point
Relays
a. First place- 8 points
b. Second- 4 points
c. Third place- 2 points
(Second place points go to the opposing team if it had an entry in the event. If the opposing team does not have an entry in the event no second place points are awarded. A team cannot take 1st place and 2nd place points; a team can take 1st and 3rd place points.)
AWARDS
There will be an Awards Banquet after the Championship Meet at the Encore pool. Awards are given by age group:
Most Improved 1 boy, 1 girl = Most time taken off their strokes during the season
MVP 1 boy, 1 girl = Most points earned for their age group during the season
Coach’s Award Coach’s decision
Record Holder’s Plaque for all swimmers who set new Encore records during the season
President’s Award 1 boy, 1 girl = Most total points earned during the season
